Process Name:

Agent Submits a Payment Allocation File and Payment Using a Payment Voucher for Check

Role:

•      Agent

Objective(s):

To make to submit a payment file and a payment on an Employer’s UI account using Payment Voucher for Check.

Before you begin:

•      The Agent has the authorization to make payments for an Employer.

•      The Agent or the Employer has filed a wage report.

•      SUITS calculated the UI taxes due when the wage report was filed.

•      The Employer now owes a payment to the UI agency.

•      The Agent wants to make a payment on the Employer’s account using Paper Check.

What happens next:

•      SUITS generates a Voucher for the user to print.

•      The Agent sends the Voucher and paper check to the UI agency.

1. 

From the Agent Portal Home screen, click the Payments left navigation menu item.

SUITS displays the Agent Payment Function Maintenance screen.

2. 

Click the Make Payments hyperlink.

SUITS displays the Agent Payment Wizard – Amount Due Summary screen.

•      This screen displays the Employers the agent has the authority to make payments for. 

•      Review the grid with the Employer Account ID, Employer Name, and Amount Due.

•      Click on the Employer Account ID link to view the debt details for a client.

3. 

Click the Submit Payment Allocation File radio button.

See Field Definitions.

4. 

Click the Next button.

SUITS displays the Agent Payment Wizard – Payment Allocation screen.

5. 

Click the radio button corresponding to the type of file you would like to download.

See Field Definitions

6. 

Enter Wage Confirmation Number, if needed.

This is always required.

7. 

Click the Add button.

8. 

Click the Next button.

SUITS displays the Agent Payment Wizard – Upload Payment screen.

9. 

Click the Download File button.

SUITS downloads the payment allocation file.

SUITS contains instructions for steps 9-12.

10.

Save the file to your computer.

11.

Add an additional column at the end of the file with the allocation amounts.

•      Include dollar and cents with a decimal for allocation amounts.

•      Click the here hyperlink to view the file layout specifications for the payment allocation file.

•      Do not change the layout of the downloaded file other than adding the new column at the end for the allocation amounts.

12.

Click the Upload File button.

SUITS displays you documents folder.

13.

Select the saved payment allocation file.

SUITS displays the file name below the Upload File button.

14.

Click Upload button.

SUITS uploads the file to the Payment Wizard.

You will know when SUITS successfully uploads the file when the file name is green and displays a green check mark.

15.

Select a Payment Method from the dropdown menu.

16.

Click the Next button.

SUITS displays the Agent Payment Wizard – Paper Check Payment screen.

17.

Click the Print Voucher button.

SUITS downloads the voucher for you to print.

•      Make your check or money order payable to “S.C, Department of Employment and Workforce”.

•      Send the voucher and payment to:

S.C. Department of Employment and Workforce

Contribution Section

P.O. Box 7103

Columbia, SC 29202

18.

Click the Finish button.

•      SUITS displays the Agent Portal Home screen.

•      SUITS saves the payment allocation information.

•      SUITS will not display the Payment in Payment History.

•      The agent must send the check and voucher to the UI Agency to complete the transaction.