Process Name:

Calculate Annual Rate  

Role:

•      Internal User

•      SUITS

Objective(s):

To enter the parameters used to calculate the annual unemployment insurance (UI) rate for the next calendar year.

Before you begin:

•      Employer account exists in SUITS.

•      Employer is subject to unemployment insurance.

•      Employer is Contributory.

•      Employer has a status of ‘Active’.

•      Internal User have determined all necessary rate class calculation parameters.

•      Internal User have run the batch job to create, calculate, and pre-populate the percent of taxable wages in tax class 1.

What happens next:

•      Rate classes for the year have been calculated by SUITS.

•      SUITS has calculated annual rate for all eligible employers.

•      SUITS has generated Annual Rate notices.

1. 

Log into Staff Portal.

SUITS displays Staff Portal.

2. 

Click Employer Services from the ‘Your Options’ menu.

SUITS displays Employer Services Maintenance screen.

3. 

Click the Employer Rate Maintenance button.

SUITS displays Manage Annual Rates Maintenance screen.

4. 

Click the Rate Class Calculation Search hyperlink.

SUITS displays Rate Class Calculation Lookup screen.

5. 

Select a year from the drop down menu.

6. 

Click the Search button.

7. 

Click on the ‘Rate Status’ hyperlink associated to a particular year.

SUITS displays Rate Class Calculation Parameters Maintenance screen.

When the Rate Status is in ‘Pending’ SUITS displays the Rate Class Calculation Parameters screen. All other statuses equate to SUITS displaying the Rate Class Calculation Summary screen.

8. 

Enter or edit the rate class calculation parameters.

All asterisked parameters much be filled in or selected.

9. 

Click the Calculate button.

•      SUITS calculates the rate classes for the year provided.

•      SUITS displays Rate Calculation Results as part of the Rate Class Calculation Summary.

10.

Confirm the rate class calculations are correct for annual rating process.

11.

Update the status to ‘Ready for Batch’ by selecting ‘Ready for Batch’ in the drop down menu.

‘Ready for Batch’ status just allows it to be picked up in the nightly batch process; it doesn’t currently actually trigger the batch job itself on ‘Save’. 

Internal User can continue to switch the status between ‘Ready for Batch’ and ‘Pending’ as often as needed.  The Rate Status needs to be in ‘Ready for Batch’ for SUITS to process the record in the nightly batch process.

After the nightly batch process runs, the record’s status is updated to ‘In Review’.

12.

Click the Save button.

•      SUITS runs the batch file at night.

•      After batch file runs the Rate Status changes to ‘In Review’.

•      SUITS calculates benefit charges and taxable wages.

•      SUITS calculates individual account benefit ratio and lower and upper benefit ratio bounds.

•      SUITS displays the Rate Class Calculation Lookup screen.

13.

Select ‘In Review’ from the Rate Status drop down menu. 

This step must wait until after the nightly batch has processed.

14.

Click Search.

15.

Click the Rate Status hyperlink for the appropriate result.

SUITS displays Rate Class Calculation Parameters Maintenance screen.

16.

Click the Finalize Annual Rating button.

•      SUITS generates the Annual Rate Notice for all employer account(s).

•      SUITS updates Rate Status of that record to ’Final’ and voids all other annual rating records for the same year.