Process Name:

Create New Bankruptcy Case

Role:

•      Internal UI Agency User

Objective(s):

•      Process a new bankruptcy case upon receiving the notification of said bankruptcy.

•      Gather any additional information required.

Before you begin:

•      An agency staff has been notified of a new bankruptcy case.

•      Bankruptcy case does not exist in SUITS for this Employer.

•      Employer is active in SUITS.

What happens next:

•      Bankruptcy case is saved in SUITS and has a case ID.

•      Current Collections Activities are stopped, and restrictions placed on creating new collection activity.

•      Correspondence is sent out based on inputs:

o  IE: Proof of Claim information is sent to bankruptcy court if proof of claim date is entered and file is uploaded.

1. 

Click on the Employer Services option on the Left-Hand Side menu.

Employer Maintenance Wizard is displayed.

2. 

Click on the Manage Collections Functions icon.

Process Collections Maintenance Wizard is displayed.

Icon appears as a stack of cash, panel title is Collections.

3. 

Select the Employer Bankruptcy icon.

SUITS displays the Employer Bankruptcy Lookup screen.

4. 

Click the New button.

SUITS displays the Search Employer Wizard.

5. 

Enter Employer Account ID and click the Search button.

SUITS displays the Bankruptcy Case Details screen.

6. 

Enter Bankruptcy Case Number.

7. 

Select Bankruptcy Status as “Bankrupt-Open” from the dropdown.

8. 

Select Bankruptcy Chapter from the dropdown.

9. 

Select any United States Bankruptcy Court name from the dropdown.

10.

Enter Filling Date.

11.

Enter Debtor Name.

12.

Enter Meeting Creditor Date.

13.

Enter Notes and click the Next button.

SUITS displays the Bankruptcy Case Address screen.

14.

Verify that the Court Address displays when selected on the Bankruptcy Case Details screen, and select the Court Address radio button.

15.

Click on Next button.

SUITS displays the Bankruptcy Case Filing Period Debt screen.

16.

Verify the Pre-Petition Amount and Post-Petition Amount under Filing Period Debt section header.

Total Amount detail will display.

SUITS will cease any collection activity on Pre-Petition and Post-Petition Amounts.

17.

Enter in Proof of Claim date and Proof of Claim number.

Entering in these fields will trigger a correspondence at the end of the process.

Proof of Claim Date is not required at the time of creating the bankruptcy case. In some cases, you may learn of the bankruptcy before the proof of claim is available. That is why this field is not required at the time of creation.

18.

Attach Proof of Claim Document in file upload section.

See note above.

19.

Click on Show Total Amount Button.

20.

Verify the Debt Total Amount, Pre-Petition Amount, and Post-Petition Amount under the Show Total Amount section header.

21.

Click on the Next button.

SUITS displays the Bankruptcy Case Verification screen.

22.

Verify details under Filing Period Debt section header.

23.

Click the Next button.

SUITS displays the Bankruptcy Case Confirmation screen and SUITS has assigned this case a Bankruptcy ID.

The ID number is only used for the Employer portal and Internal System to reference this record. It is not something that a court of law or agency outside would know or need.

24.

Click the Finish button.

•      SUITS displays the Bankruptcy Case Lookup screen

•      If a Proof of Claim Date was entered and supporting document uploaded, SUITS will generate a Proof of Claim Cover Letter upon submission.