Process Name:

Create New Batch Payment Deposit

Role:

•      Internal user

Objective(s):

To create a new batch payment deposit which, when submitted, will apply the Employer’s payment to its account.

Before you begin:

•      An Employer has made a payment via cash, paper check, cashier’s check, or money order.

What happens next:

•      The batch payment will process during the nightly batch process.

•      The payment is applied to the Employer’s account on the next business day, following the nightly batch process.

1. 

Click the Employer Services left menu item from the Staff Portal Home screen.

SUITS displays the Employer Service Maintenance screen.

2. 

Click the Payment Batch Deposit hyperlink.

SUITS displays the Manage Payments Functions Maintenance screen.

3. 

Click the Employer Payment Batch Header hyperlink.

SUITS displays the Employer Payment Batch Header Lookup screen.

There is also the option to create a payment batch for Agents by selecting Agent Payment Batch header from this screen. The rest of the process is the same.

4. 

Click the New button.

SUITS displays the Employer Payment Batch Header screen.

Notice that the Status of the new record is “Incomplete”.

5. 

Enter the number of items in the batch.

6. 

Enter Batch Total in the Deposit Details panel.

7. 

Click the Add button in the Payment Details panel.

8. 

Enter Voucher ID in the first row of table in the Deposit Payment Details panel, if applicable.

9. 

Enter Employer Account ID.

10.

Enter Payment Amount.

SUITS will allow users to enter payment amounts even if the Employer does not have a debt or payment due. The payment will still apply to the Employer’s account as credit.

11.

Enter Payment Transaction Date.

12.

Enter Check Number, if applicable.

13.

Select Payment Method Code from the dropdown menu.

14.

Repeat Steps 8-13 to enter each manual payment.

15.

Click the Submit button.

SUITS displays the Confirmation screen.

The Confirmation screen displays the message:

“The payment has been received and will be processed in the next batch cycle. The results will be available in the next business day”.

Payment Batch Header ID:  422

Deposit Amount:  $1,000.00

Items In Deposit:  1

16.

Click the Finish button.

SUITS displays the Staff Portal Home screen.