Create State Intercept Records

Background Information:

Process Name:	Create State Intercept Records
Role:	• Systematic
Objective(s):	• To create state intercept records
Before you begin:	• Employer has outstanding delinquent debt. • SUITS identifies it as eligible for state intercept • Request is sent to the State Treasury for intercept
What happens next:	• State Intercept record is created

How to do it:

#	User Action	System Response	Notes
1.	This is a systematic process with no user interaction	• SUITS will identify debt that is eligible for state intercept based on built in system rules. • SUITS will determine if the employer has been sent SCDOR Debt Offset Letter that includes what debt is eligible for the intercept. o In the event that correspondence has not been sent, that is generated and sent for the employer. Employers are given 30 days to respond to that letter by taking steps to resolve the debt. o In the event that correspondence has been sent, but 30 days have not passed since then, it will continue to hold off from taking new actions until the 30 days has passed. o In the event that the correspondence has been sent, and 30 days have passed, SUITS updates the intercept status for the employer account to ‘Active’. • After this determination is complete, SUITS will update the Annual SOD Outbound file to contain all the employer accounts with the ‘Active’ intercept status. o SUITS calculates interest on debt that has an ‘active’ intercept status prior to including it in the intercept file. o If the record has to be updated (adjustments on the employer account), SUITS determines the appropriate action for the employer record in the file. • SUITS then determines the total amount of referred debt on the employer account. • Any payments received on the referred debt will be applied to the employer account and the total amount due will be updated in the SOD Weekly Outbound file.

User Action

System Response

Notes

This is a systematic process with no user interaction

• SUITS will identify debt that is eligible for state intercept based on built in system rules.

• SUITS will determine if the employer has been sent SCDOR Debt Offset Letter that includes what debt is eligible for the intercept.

o In the event that correspondence has not been sent, that is generated and sent for the employer. Employers are given 30 days to respond to that letter by taking steps to resolve the debt.

o In the event that correspondence has been sent, but 30 days have not passed since then, it will continue to hold off from taking new actions until the 30 days has passed.

o In the event that the correspondence has been sent, and 30 days have passed, SUITS updates the intercept status for the employer account to ‘Active’.

• After this determination is complete, SUITS will update the Annual SOD Outbound file to contain all the employer accounts with the ‘Active’ intercept status.

o SUITS calculates interest on debt that has an ‘active’ intercept status prior to including it in the intercept file.

o If the record has to be updated (adjustments on the employer account), SUITS determines the appropriate action for the employer record in the file.

• SUITS then determines the total amount of referred debt on the employer account.

• Any payments received on the referred debt will be applied to the employer account and the total amount due will be updated in the SOD Weekly Outbound file.