Process Name:

Process Experience Transfer for the Acquired Business (Predecessor)

Role:

•      Internal User

•      Agent

•      Employer

Objective(s):

To initiate and complete an experience transfer (full, partial, or substantially all) through registration or employer maintenance.

Before you begin:

•      Employer accounts must exist in SUITS for both the acquired business (predecessor), and the acquiring business (successor).

•      Acquired Business is logged into Employer Self-Service Portal.

What happens next:

•    An experience transfer has been completed and employer rate has been recalculated.

•    Workflow has been created.

•    The employer account is made liable upon approval.

1. 

Click Account Maintenance from the ‘Your Option(s)’ menu.

SUITS displays the Employer Maintenance screen.

2. 

Click Business Transfer hyperlink.

SUITS displays Employer Business Transfer Maintenance Wizard: Business Transfer Type screen.

3. 

Select ‘Business sold, acquired, merged, or assumed (predecessor),’ as the transfer type.

Since these steps are for the seller, select “Business sold, acquired, merged, or assumed (predecessor)’. Steps for the buying (acquiring business) will be in a separate task.

4. 

Click the Next button.

SUITS displays Employer Business Transfer Maintenance Wizard: Successor Details screen.

5. 

Select ‘All’ or ‘Part’ for Question “Was All or Part of the business assumed or acquired?”

6. 

Enter date the acquisition became final in MM/DD/YYYY format or use the calendar icon to select the date.

7. 

Enter the name of the acquiring business.

8. 

Enter FEIN of the acquiring business.

9. 

Enter Employer Account ID of the acquiring business.

10.

Enter the percentage of the business assumed/acquired.

11.

Select ‘Yes’ or ‘No’ for the question “Does the former owner/operator continue to have payroll or employees?”

If yes, explain the type of business retained by the former owner/operator, and provide the business location in the provided box.

12.

On the Transfer Types and Assets tab, Check all that apply concerning the merger, acquisition, or other change in ownership of the business.

13.

Click Common Ownership tab.

SUITS displays the Contact Ownership tab.

14.

Select ‘Yes’ or ‘No’ for question: “Is the current owner/operator the same or related by blood or marriage to the former owner/operator?”

If yes, enter the relationship to the former owner/operator in the text box provided.

15.

Click Contact Information tab.

SUITS displays the Contact Information tab.

16.

Enter the name of the person DEW should contact with question on this account (acquired business) in the First Name and Last Name text boxes.

17.

Enter the acquired business’ contact’s mailing address, telephone number, and email in the text boxes provided.

Must use a physical street address and not a PO Box for the contact’s mailing address.

18.

Click the Next button.

SUITS displays the Employer Business Transfer Maintenance Wizard: Successor Details Verification screen.

19.

Verify information entered is correct by clicking each tab to read.

Click the Previous button to edit.

20.

Click the Next button.

•      SUITS displays the Employer Business Transfer Maintenance Wizard: Confirmation screen.

•      SUITS saves the data.

•      SUITS submits the experience transfer request.

•      SUITS will create an action item and generate correspondence to the party that did not provide information.

•      SUITS creates the ‘Review Experience Transfer Details’ Workflow, with acquiring business or acquired business information, for staff to research, verify and update as necessary during review.

•      SUITS updates the acquired and acquiring businesses based on business rules and marks the experience transfer as completed.

•      SUITS generates all necessary correspondences.

21.

Select Yes or No for the question: ‘Was more than one business assumed/acquired by any part of your business or did your business assume/acquire any part of another business than the one just submitted on the same day?

22.

Click the Finish button.

•      If no, SUITS displays the Employer Landing page.

•      If Yes, SUITS displays the Employer Business Transfer Maintenance Wizard: Business Transfer Type screen.

•      If the acquiring business completed the acquisition information, SUITS will create an action item and generate correspondence to the acquired business, if they exist in SUITS, notifying them to complete the acquired by information.

•      If the acquired business completed the acquired by information, SUITS will create an action item and generate correspondence to the acquiring business if they exist in SUITS, notifying them to complete the acquisition information.

•      When the acquired business or the acquiring business work on the action item, the workflow will be updated with the updated information.

•      If no response comes from the ‘60 day letter’, within the 60 days, the acquirer will be assigned a new employer rate, if the acquirer is not liable at the time of the acquisition.  If acquirer is already a liable employer at the time of the acquisition, it will keep its own rate. 

•      If response is successful from the ‘60 day letter’ and the acquired account is made up to date, the transfer is processed when a batch file determines that the acquired account is current.

•      See FAQs for more specific business rules regarding entitlement to experience transfer (ie: delinquencies for Class 12-below, 60 day process).