Process Name:

Process Experience Transfer via Employer Registration for the Acquiring Business (Successor of another business)

Role:

•      Internal User

•      Agent

•      Employer

Objective(s):

To initiate and complete an experience transfer (full, partial, or substantially all) through registration or employer maintenance.

Before you begin:

•      Employer accounts must exist in SUITS for the acquired business (purchased business).

What happens next:

•    An experience transfer has been completed and employer rate has been recalculated.

•    A denial has been issued.

•    Workflow has been created.

•    The employer account is made liable upon approval.

1. 

Click the Employers button on the Self-Service home screen.

SUITS displays the Employer Self-Service Landing page.

Employers will get a hyperlink that will direct them to the self-service portal so they can register. On the Self-Service home screen, click the Employers button.

2. 

Under the ‘I need To’ panel in the Register for an Account section, click the Employers hyperlink.

SUITS displays the Welcome to the South Carolina DEW Employer Registration portal screen.

This is where employers register for an account.

3. 

Read the notice of what is needed to register.

4. 

Click the Next button.

SUITS displays the Employer Registration Wizard: Create Account screen.

5. 

Enter a Username.

The instructions for choosing a username are included on this screen.

6. 

Click Validate.

The Validate button checks SUITS to make sure the username has not already been taken. An error will appear if it is already in use; more fields will appear.

7. 

Enter the required information in the fields.

Choose a password and three security questions. Enter each answer in twice.

8. 

Click the Next button.

SUITS displays the Employer Account Wizard: Login Information screen.

9. 

Print the Login Information.

10.

Click the Next button.

SUITS displays the Employer Account Wizard: Contact Information screen.

11.

Click the Add button to add a contact.

SUITS displays the Employer Account Wizard: Contact Detail screen.

In order to create an account, at least one contact must be added

12.

Enter the Contact Detail Information.

Everything with a red asterisk is required in order to continue to the next step in the process. It is also a good idea to validate this address, to make sure communications will reach the employer.

13.

Click the Next button.

SUITS displays the Employer Account Maintenance Wizard: Contact Information screen.

Once the user has returned to the Contact Information screen, the contact can either be modified or deleted. Additional contacts can also be added from this screen.

14.

Click the Next button.

SUITS displays the Employer Registration Wizard: Initial Questions screen.

15.

Answer the Initial Questions.

The user will be required to answers several questions, which are determined based on previous answers. The FEIN must be entered; question about wages must be answered; the dates of work first performed and wages first paid must be entered; the type of employment must be chosen; and any further questions that appear must be answered.

16.

Click the Next button.

SUITS displays the Employer Registration Wizard: Business Information screen.

17.

Enter the Business Information.

Business information is entered on this screen. This includes the legal entity name, whether there is a tax exemption, the date incorporated and the state where the business was incorporated, and the preferred method of communication for the business.

18.

Click the Next button.

SUITS displays the Employer Registration Wizard: Additional Business Information screen.

19.

Enter Additional Business Information.

Answer any remaining questions having to do with the business, including: whether the business is registering because the FEIN has changed; whether the business is registering because of a change; and how many business locations there are. It also includes some questions specific to Non-Profit employers.

20.

Click the Next button.

SUITS displays the Employer Registration Wizard: Business Address screen.

21.

Enter Business Address information.

Enter business address information, including a physical address, a legal address, and a mailing address. Make sure to validate the address.

22.

Click the Next button.

SUITS displays the Employer Registration Wizard: NAICS Classification screen.

23.

Designate the NAICS Classification.

The employer needs to classify themselves as a business. By choosing the first classification, the options in the second classification will populate, and so on down the line. In the case of ‘Other’ Employers, the first classification could be any of the options; the rest of the sub-classifications would then vary down the line.

24.

Click the Next button.

SUITS displays the Employer Registration Wizard: Ownership Information screen.

25.

Click the Add button to add ownership information.

26.

Click the Next button.

SUITS displays the Employer Registration Wizard: Owner/Officer Detail screen.

27.

Enter Owner/Officer Information.

28.

Click the Next button.

SUITS displays the Employer Registration Wizard: Ownership Information screen.

29.

Review the Ownership Information and edit if necessary.

If there is only one owner, the user can click the ‘Next’ button right away. The user can also add additional owners and modify or delete current owners.

30.

Click the Next button.

SUITS displays the Employer Registration Wizard: Business Transfer screen.

31.

Click Add to Add a Business Transfer.

32.

Select transfer type ‘Assumed, acquired, purchased, or merged a business’.

33.

Click the Next button.

SUITS displays Employer Registration Wizard: Predecessor Details screen.

34.

Select ‘All’ or ‘Part’ for Question “Was All or Part of the business assumed or acquired?”

35.

Enter date the acquisition became final in MM/DD/YYYY format or use the calendar icon to select the date.

36.

Enter the name of the acquiring business.

37.

Enter FEIN of the acquiring business.

38.

Enter Employer Account ID of the acquiring business.

39.

Enter the percentage of the business assumed/acquired.

40.

Select ‘Yes’ or ‘No’ for the question “Does the former owner/operator continue to have payroll or employees?”

If yes, explain the type of business retained by the former owner/operator, and provide the business location in the provided box.

41.

On the Transfer Types and Assets tab, Check all that apply concerning the merger, acquisition, or other change in ownership of the business.

42.

Click Common Ownership tab.

SUITS displays the Common Ownership tab.

43.

Select ‘Yes’ or ‘No’ for question: “Is the current owner/operator the same or related by blood or marriage to the former owner/operator?”

If yes, enter the relationship to the former owner/operator in the text box provided.

44.

Click Contact Information tab.

SUITS displays the Contact Information tab.

45.

Enter the name of the person DEW should contact with questions for the acquiring business (successor) in the First Name and Last Name text boxes.

46.

Enter the contact’s mailing address, telephone number, and email in the text boxes provided.

Must use a physical street address and not a PO Box for the contact’s mailing address.

47.

Click the Next button.

SUITS displays the Employer Registration Wizard: Predecessor Details Verification screen.

48.

Verify information entered is correct by clicking each tab to read.

There are four tabs including the following: Transfer Types and Assets, Acquisition Details, Common Ownership, and Contact Information.

Click the Previous button to edit.

49.

Click the Next button.

•      SUITS saves the data.

•      SUITS submits the experience transfer request.

•      SUITS displays the Confirmation screen.

•      SUITS will create an action item and generate correspondence to the party that did not provide information.

•      SUITS creates the Review Experience Transfer Details Workflow, with acquiring business or acquired business information, for staff to research, verify and update as necessary during review.

•      SUITS updates the acquired and acquiring businesses based on business rules and marks the experience transfer as completed.

•      SUITS generates all necessary correspondences.

•      If the acquiring business completed the acquisition information, SUITS will create an action item and generate correspondence to the acquired business, if they exist in SUITS, notifying them to complete the acquired by information.

•      If the acquired business completed the acquired by information, SUITS will create an action item and generate correspondence to the acquiring business if they exist in SUITS, notifying them to complete the acquisition information.

•      When the acquired business or the acquiring business work on the action item, the workflow will be updated with the updated information.

•      If no response comes from the ‘60 day letter’, within the 60 days, the acquirer will be assigned a new employer rate, if the acquirer is not liable at the time of the acquisition.  If acquirer is already a liable employer at the time of the acquisition, it will keep its own rate. 

•      If response is successful from the ‘60 day letter’ and the acquired account is made up to date, the transfer is processed when a batch file determines that the acquired account is current.

•      See FAQs for more specific business rules regarding entitlement to experience transfer (ie: delinquencies for Class 12-below, 60 day process).

•     

50.

Click the Add button to add another business transfer, if applicable, and/or click the Next button.

•      If Add is clicked, SUITS displays the Business Transfer Type page.

•      If Next is clicked, SUITS displays the Employer Registration Wizard: Review and Submit screen.

51.

Review the Employer Information.

Review the employer information on each tab. Edit if necessary using the Edit button that appears at the bottom of each tab.

52.

Certify the Employer Information.

53.

Click the Next button.

SUITS displays Employer Registration Wizard: Registration Completed screen.

54.

Review the information.

55.

Click the Finish button.

SUITS sends communications to be emailed to the employer email address on file.

The employer is now registered in SUITS.