Process Name:

Process Lien

Role:

•      Internal user

Objective(s):

•      To update an existing Lien to an Active status and send correspondence to the Employer and County Court(s)

Before you begin:

•      Delinquent “Eligible” debt exists on an Employer account in the amount of $150.00 or more.

•      Notice of assessment (NOA) has been generated and sent out 15 days in the past. *

*15 days must have passed since the NOA was sent in order to generate a lien.

What happens next:

•      Correspondence is sent to county court(s).

•      Correspondence is sent to Employer.

•      Employer account is updated for “Active” lien.

1. 

Select Employer Services on the LHS menu from the Internal Home screen.

SUITS displays the Employer Services options.

2. 

Select the Manage Collection Functions icon.

System displays Manage Collection Functions options.

3. 

Select Lien icon.

SUITS displays the Lien lookup screen.

4. 

Enter the Employer ID or use the Icon to search for Employer ID,

OR:

Search for Stage = Assessment and Status = Eligible.

5. 

Click the hyperlinked search result.

SUITS displays the New Lien Details screen.

6. 

Enter in notes.

This is a required field.

7. 

Click Next.

SUITS displays the Lien County screen.

8. 

Select the checkbox next to the County which the Employer is located.

•      If “Active” lien(s) exist on the account, SUITS will not allow the same debt to be included on 2 liens of the same type within the same county.

•      Out of state liens are issued to be the same as any other lien, but SUITS does not have a ‘default’ county. It's up to the collections staff to determine which SC County is to issue the lien, then work with that clerk of court outside SUITS to have the lien established in a different state.

9. 

Click Next.

SUITS displays the Lien Debt screen.

10.

Select the checkbox next to any additional Assessment line items to be included in the lien.

The debt associated with the Lien ID selected will be defaulted and cannot be un-selected.

11.

Click Next.

SUITS displays the Lien Verification screen.

12.

Click Next.

•      SUITS displays the Lien Confirmation screen

•      The Daily Lien Check Interface updates the lien status to “Active”, creates correspondence to SCEIS, and the associated correspondence to be signed and sent to the court.