Process Name:

Submit Payment by Paper Check

Role:

Employer

Objective(s):

To submit a UI tax payment using paper check.

Before you begin:

•      An Employer has filed a wage report.

•      SUITS calculated the UI taxes due when the wage report was filed.

•      The Employer now owes a payment to the UI agency.

•      The Employer wants to make their payment using Paper Check.

What happens next:

•      SUITS generates a Voucher for the user to print.

•      The Employer sends the Voucher and paper check to the UI agency.

1. 

Click the Payments left navigation menu item from the Employer Portal Home screen.

SUITS displays the Payment Function Maintenance screen.

•      The user can skip the first two steps in this process by clicking the Make Payment button on the home screen

2. 

Click the Make Payments hyperlink.

SUITS displays the Payments Wizard screen – Step 1: Payment Account Summary.

•      View the Employer Information panel, the Payment Account Summary panel (displays how much the Employer owed per quarter), and the Pending Payments panel on this screen.

•      You can also open the Payment History, Edit a Payment, or Cancel a Payment from this screen (SUITS displays these buttons below the Payment History panel).

3. 

Read through the information on the Payments screen and click Next.

SUITS displays the Payments Wizard screen – Step 2: Payment Method.

Click the Previous button to make a change on a previous screen.

4. 

Enter the Payment Amount in Payment Method panel.

•      The Payment Amount will default to the amount due. The user can change this amount if needed to make a partial payment.

•      This field is required.

•      See Field Definitions for more information.

5. 

Select Payment Method from the dropdown menu.

•      This field is required.

•      See Field Definitions for more information.

6. 

Click the Next button.

SUITS displays the Payments Wizard screen – Step 3: Paper Check Payment.

•    View the Paper Check Payment panel on this screen.

•    Click the Previous button to make a change on a previous screen.

7. 

Click the Print Voucher button.

SUITS downloads the Voucher to your computer to open or save.

8. 

Follow the instructions on the screen:

Click the Print Voucher button to view and print your payment voucher. Make your check or money order payable to “S.C. Department of Employment and Workforce”. Send the voucher and payment to:

Department of Employment and Workforce

Contribution Section

P.O. Box 7103

Columbia, SC 29202

9. 

Click the Finish button.

SUITS displays the Employer Portal Home screen.

RPS will then create a payment batch.

The payment will not display in the Payment History until the check is received, scanned, and posted by the UI agency. The Payment Effective Date is the date the Payment is received by the agency.