Submit Reimbursable Security

Background Information:

Process Name:

Satisfy Reimbursement Security

Role:

•      Group Account Administrator

•      Internal User

Objective(s):

The objective of this process is for a Group Account Administrator to successfully submit and satisfy a Group Account’s Security payment in full to the UI agency.

Before you begin:

•      A non-profit, Reimbursable Employer registers with the UI agency.

•      The staff calculates the Account’s Security payment due.

•      The Employer receives a letter notifying that Security is due

What happens next:

•      The Employer submits the Security payment item and supporting documentation to the UI agency.

•      SUITS sends the UI Agency a Process the Security Item Received work item.

 

How to do it:

#

User Action

System Response

Notes

1. 

Click the Process Reimbursable Security left-navigation menu item from the Home screen.

SUITS displays the  Process Group Reimbursable Security Amount screen

•      If you are submitting the Security for a Group Account only the Group Administrator will have the ability to submit a Security item to the UI agency on behalf of the Group.

 

•      SUITS does display the Process Reimbursement Security left menu item for all Employers in the Group; however, only the Administrator will be able to view the Group Security Amount Due (which is the total Security due), have the functionality to submit the Security, and upload supporting documentation. The remaining Employers in the Group have read-only Security functionality – and they can only view their own individual Security record in the Security Details pane.

2. 

Enter Security Amount Submitted.

 

•      For Group accounts: The Group Security Amount Due represents the total Security amount due for all Employers in the Group.

 

•      Users can also scroll to view the Group Security Details panel to view:

 

o  Total Taxable Payroll.

o  Security Contribution Percent.

o  Security Due and Max Security;

o  Group Employer Details Security details by Employer.

 

•      If a User attempts to enter a Security amount submitted that is LESS than the total amount due, SUITS will show an error at Submit:

•      “Security amount submitted cannot be less than Security amount due”.

3. 

Select a Security Type from the dropdown menu.

 

Options are:

•      Bond.

•      Certificate of Deposit.

•      Letter of Credit.

•      Money Deposit.

•      Other.

4. 

Enter the Security Amount Source.

 

 

5. 

In the Upload Security Document panel, click the Select Files button.

SUITS displays your computer’s document folder.

 

6. 

Select the Security document from your folder.

SUITS uploads the document.

You will know the document is uploaded because SUITS displays the document name below the Select Files button.

7. 

Click the Submit button.

•      SUITS displays the Home screen.

•      SUITS sends a Process the Group Security Item Received work item to the UI agency.

When the User returns to the Process Reimbursable Security screen, the Submit Security panel is collapsed.