Process Name:

Submit Wage Report by Manual Entry

Role:

•      Employer

•      Agent

Objective(s):

To submit a new Wage Report by manual entry using the Employer Portal (or Agent Portal).

Before you begin:

The Employer’s quarterly Wage Report is due.

What happens next:

The Wage Report is submitted to the SC DEW.

1. 

Click the Wage Submission left navigation menu item from the Employer Portal Home screen.

SUITS displays the Select Submission Type step of the Employer Regular Wage Detail Wizard.

Agents may perform the following process by clicking the Wage Submission menu item and selecting the employer ID they would like to submit wages for. The Employer Portal Screen will open.

2. 

Select the File New Report radio button in the Reporting Period panel.

This button is selected as a default.

3. 

Select an item from the Report Quarter/Year drop down menu.

See Field Definitions for more information.

4. 

Select the Manual Entry - Enter/Modify individual wage records radio button in the Submission Methods panel.

This button is selected as a default.

To Copy Employee Information from a previous quarter: You may choose to copy a previously submitted wage report by selecting the Copy Employee Information from Previous Quarter’s Filing radio button. You will then be prompted to choose the quarter you would like to copy using the dropdown. Copying a previous filing will autofill the employee’s information on the next screen and you will not need to enter the employee SSN and Name information.

See Field Definitions for more information.

5. 

Select the appropriate Report Type.

6. 

Click the Next button.

SUITS displays the Submit Wages step of the Employer Regular Wage Detail Wizard.

7. 

Enter SSN into the first record of the grid in the Wages panel.

8. 

Enter Last Name.

9. 

Enter First Name.

10.

Enter Middle Initial.

11.

Enter Total UI Wages Paid.

See Field Definitions for more information.

12.

Enter Total Taxable Out of State Wages Paid.

See Field Definitions for more information.

13.

Select Location Name from the drop down menu.

See Field Definitions for more information.

14.

Repeat steps 6-12 to report additional wages for individual employees.

15.

Click the Next button.

SUITS displays the Employment Information step of the Employer Regular Wage Detail Wizard.

16.

In the Employment Information panel, enter Total Employed Month #1.

The Total Employed Month fields should autofill based upon the employee information previously entered.

The user can select the Save and Exit button to save the wage report at this step, and return at a later time.

The user can select the Previous button to return to the previous step.

17.

Enter Total Employed Month #2.

18.

Enter Total Employed Month #3.

19.

Select an item from the Employee/Officer dropdown menu for the first record located in the employee grid in the Employment Information panel.

20.

Select an item from the Employee/Officer dropdown menu for the each remaining record in the grid.

21.

Click the Next button.

SUITS displays the Wage Reporting Summary step of the Employer Regular Wage Detail Wizard.

22.

Review the Wage Reporting Summary screen.

The Wage Reporting Summary screen displays a summary of wages reported in the previous step.

The user can select the Previous button to return to the previous step to correct a record, if needed.

23.

Click the Next button.

SUITS displays the Calculation Summary step of the Employer Regular Wage Detail Wizard.

SUITS calculates UI taxes, interests, penalties, and credit due based on wages reported for the quarter.

24.

Review the Calculation Summary screen.

The Calculation Summary screen displays a summary of system calculated UI taxes, interests, penalties, and credit due based on wages reported for the quarter.

The user can select the Previous button to return to the previous step to correct a record, if needed.

25.

Click the Wages Submitted checkbox to acknowledge the submission.

26.

Click the Next button.

SUITS displays the Confirmation screen.

SUITS submits the Wage Report to the SC DEW.

27.

Click the Finish button.

SUITS displays the Home screen.

SUITS sends a wage report confirmation message to the portal inbox “Employer Wage Details”.

The Home screen now displays a green check mark in the Filing cell associated with the Quarter for which the user just submitted Wages. The green check mark means, ‘No Action’ which means no action needs to be taken on this quarter in terms of wage filing.