Process Name:

Agent Makes a Payment using a Payment Voucher for Check

Role:

•      Agent

Objective(s):

To make a manual payment on an Employer’s UI account using a Payment Voucher for Check.

Before you begin:

•      The Agent has the authorization to make payments for an Employer.

•      The Agent or the Employer has filed a wage report.

•      SUITS calculated the UI taxes due when the wage report was filed.

•      The Employer now owes a payment to the UI agency.

•      The Agent wants to make a payment on the Employer’s account using Paper Check.

What happens next:

•      SUITS generates a Voucher for the user to print.

•      The Agent sends the Voucher and paper check to the UI agency.

1. 

Click the Payments left navigation menu item from the Agent Portal Home screen.

SUITS displays the Agent Payment Function Maintenance screen.

2. 

Click the Make Payments hyperlink.

SUITS displays the Agent Payment Wizard – Amount Due Summary screen.

•      This screen displays the Employers the agent has the authority to make payments for. 

•      Review the grid with the Employer Account ID, Employer Name, and Amount Due.

•      Click on the Employer Account ID link to view the debt details for a client.

3. 

Click the Manually Allocate Payments radio button.

See Field Definitions.

4. 

Click the Next button.

SUITS displays the Agent Payment Wizard – Manual Payment Allocation screen.

5. 

Enter the amount of payment to apply to each Employer in the Amount to Apply field.

•      You can choose to make a partial payment on this step.

•      This can be any amount.

6. 

Select Payment Method from the dropdown menu.

7. 

Click the Next button.

SUITS displays the Agent Payment Wizard – Paper Check Payment screen.

8. 

Click the Print Voucher button.

SUITS downloads the voucher for you to print.

•      Make your check or money order payable to “S.C. Department of Employment and Workforce”.

•      Send the voucher and payment to:

S.C. Department of Employment and Workforce

Contribution Section

P.O. Box 7103

Columbia, SC 29202

9. 

Click the Finish button.

•      SUITS displays the Agent Portal Home screen.

•      SUITS saves the payment allocation information

SUITS will not display the payment in Payment History until the check and voucher are received by the UI Agency and entered into SUITS (Via RPS in SC).