Process Name:

Amend Wage Report by Manual Entry

Role:

•      Employer

•      Agent

Objective(s):

To amend a previously submitted Wage Report by manual entry using the Employer Portal.

Before you begin:

The Employer needs to amend/edit a previously submitted quarterly CW Report.

What happens next:

The Wage Report is submitted to the SC DEW, amending a previously submitted report.

1. 

Click the Wage Submission left navigation menu item from the Employer Portal Home screen.

SUITS displays the Select Submission Type step of the Employer Regular Wage Detail Wizard.

Agents may perform the following process by clicking the Wage Submission menu item and selecting the employer ID they would like to submit wages for. The Employer Portal Screen will open and the process will continue as normal.

2. 

Select the Amend Prior Report radio button in the Reporting Period panel.

See Field Definitions for more information.

3. 

Select an item from the Report Quarter/Year dropdown menu.

See Field Definitions for more information.

4. 

Select Modify a Previous Submission radio button in the Adjustment Type panel.

This button is selected as a default.

5. 

In the Submission Methods panel, select the Manual Entry - Enter/Modify individual wage records radio button.

This button is selected as a default.

Users may also amend a previous report as “no wages reported”.

6. 

Click the Next button.

SUITS displays the Submit Wages step of the Employer Regular Wage Detail Wizard.

7. 

Select an Amendment Reason from the dropdown menu next to the employee information you wish to modify.

8. 

Select the checkbox associated with the record to update the SSN, Last Name, First Name, or MI of an employee record.

The user can select the Save and Exit button to save the wage report at this step and return at a later time.

The user can select the Previous button to return to the previous step.

9. 

Click the Delete button.

SUITS deletes the employee’s record from the grid.

10.

Click the Add button.

SUITS adds a new blank record to the grid.

11.

Enter the new record.

12.

Select an Amendment Reason from the dropdown menu.

See Field Definitions for more information.

13.

Update wages on an employee record by

entering new Total Wages and/or new Total Taxable Out of State Wages Paid

See Field Definitions for more information.

14.

Click the Next button.

SUITS displays the Employment Information step of the Employer Regular Wage Detail Wizard.

15.

In the Employment Information panel, enter Total Employed Month #1.

SUITS will autofill Total Employed Month.

The user can select the Save and Exit button to save the wage report at this step and return at a later time.

The user can select the previous button to return to the previous step.

16.

Enter Total Employed Month #2.

17.

Enter Total Employed Month #3.

18.

Select an item from the Employee/Officer dropdown menu for each record, in the employee grid in the Employment Information panel.

The Employment Information panel displays the records of the employee’s records the user amended.

19.

Click the Next button.

SUITS displays the Wage Reporting Summary step of the Employer Regular Wage Detail Wizard.

20.

Review the Wage Reporting Summary screen.

The Wage Reporting Summary screen displays a summary of wages amended in the previous step.

The user can select the previous button to return to the previous step to correct a record, if needed.

21.

Click the Next button.

SUITS displays the Calculation Summary step of the Employer Regular Wage Detail Wizard.

SUITS calculates*:

•      UI taxes

•      Interests

•      Penalties

•      Credit due

*Based on wages reported for the quarter.

22.

Review the Calculation Summary screen.

Click the Wage Submission checkbox to acknowledge the adjustment.

The Calculation Summary screen displays a summary of system calculated*:

•      UI taxes,

•      Interests,

•      Penalties

•      Credit due

*Based on original wages reported for the quarter and the amended wages reported for the quarter.

The user can select the Previous button to return to the previous step to correct a record, if needed.

23.

Click the Next button.

SUITS displays the Confirmation screen.

SUITS submits the Wage Report to the SC DEW.

24.

Click the Finish button.

SUITS displays the Home screen.

SUITS sends a Review Amended Wages work item to the SC DEW.

The Home screen displays a green check mark in the Filing cell associated with the Quarter for which the user just submitted amended Wages. The green check mark means, ‘No Action’ which means no action needs to be taken on this quarter in terms of wage filing.

SUITS does not send a confirmation message to the employer’s inbox because the amended wages need to be reviewed by the SC DEW.

SUITS only sends a Review Amended Wages work item to the SC DEW if the amendment results in an increase or decrease of UI taxes, penalties, interest, or credit due.