Change Reporting Method

Background Information:

Process Name:	Change Reporting Method
Role:	• Non-profit or governmental, Reimbursable Employers
Objective(s):	The objective of this process is for a Reimbursable Employer to change its reporting type from Reimbursable to Contributory.
Before you begin:	A Reimbursable Employer wants to change its reporting method to Contributory. Note - The Reimbursable Employer is within 30 days of its registration or 2 years from its initial reporting method selection (i.e. Employers have 30 days following registration to change reporting method. After those thirty days, an Employer must hold a reporting method selection for 2 years before being eligible to select a new reporting method).
What happens next:	• SUITS updates the Employer’s reporting method from Reimbursable to Contributory (or vice versa). • SUITS sends a notification to the Employer’s Self-Service inbox: Change Reporting Method. • SUITS updates the Employer’s UI tax rate calculation.

How to do it:

#	User Action	System Response	Notes
1.	Click the Account Maintenance left-navigation menu item from the Internal User Home screen.	SUITS displays the Employer Maintenance screen.
2.	Click the Change Reporting Method link.	SUITS displays the Change Reporting Method Wizard.	The Change Reporting Method link is only available for non-profit and governmental Employers during the first 30 days following registration and 2 years after initial reporting method selection.
3.	Select the radio button for the reporting method available (The Employer’s current selection will be read-only).	Pop-up window appears with information on the selection you have selected	• Effective Date will remain the original Effective Date. • If the Employer registered within the last 30 days, the Effective date is the same as the Liability date of the Employer.
4.	Click Close on the pop-up window.
5.	Select Contact Title from the dropdown menu.
6.	Enter Contact First Name.
7.	Enter Contact Last Name.
8.	Enter Contact Phone Number.
9.	Click the Next button.	SUITS displays the Summary screen.
10.	Review the information you entered.
11.	Select the Yes or No radio button for the question: “I agree to the change in reporting method from Reimbursable to Contributory.”		In the event you are changing from Contributory to Reimbursable, the question would indicate that instead.
12.	Read the Certification of Completeness and Accuracy statement, and click the checkbox.
13.	Click the Next button.	SUITS displays the Confirmation Page screen.
14.		• SUITS will display the message: “Your request to change your method of payment has been received and requires further review”. • Once the request has been processed, SUITS will display the message: “Your request has been processed”.	SUITS displays the Employer Details panel on the Confirmation page. The Reporting Type = what you elected.
15.		SUITS sends a notification to the Employer’s Self-Service inbox: “Reporting Method Change”.	Employer will receive the message: “Change Reporting Method has been processed” when the request has been processed.
16.		If the Employer is changing reporting from Contributory to Reimbursable, a workflow is created in the Internal Portal.
17.		SUITS updates the Employer’s UI tax rate calculation.
18.	Click the Finish button.	SUITS returns to the Home screen.