Employer Requests Account Inactivation

Background Information:

Process Name:	Employer Requests Account Inactivation
Role:	• The Employer. • Internal User.
Objective(s):	• To inactivate an account due to one of the following: o Change of Entity\Organization. o Ownership. • Bankruptcy.
Before you begin:	• An Employer has an existing UI account. • The Employer has experienced a change of business entity.
What happens next:	• The Employer inactivation request is “Pending”. • SUITS initiates a Change of Entity/Reorganization work item to the UI agency to review the request.

How to do it:

#	User Action	System Response	Notes
1.	Click the Account Maintenance menu item on the left navigation panel, from the Home screen.	SUITS displays the Employer Maintenance screen.
2.	Click the Inactivate Employer Account link.	SUITS displays the Inactivate Account Wizard.
3.	Review your Employer Information.
4.	Select an item from the Reason for Inactivation dropdown menu in the Inactivate Account panel.		• Your selections here will provide the agency with some information about why you are requesting inactivation. • OPTIONS INCLUDE: o Bankruptcy. * o Change of Entity/Organization. o Change in ownership. o No Employees in South Carolina. o Permanently discontinued. • Bankruptcy and Change in Ownership options will create a workflow for staff review. Other options do not. When Bankruptcy is selected as the reason, an additional fields appear to enter in Bankruptcy Case Number and a dropdown to select what State where Bankruptcy was filed. * Inactivation due to bankruptcy would be decided based on the filing information received by the agency from the court. The unit which manages bankruptcies would either inactivate the account as part of bankruptcy filing, or request that the account maintenance unit do so. In the scenario of an Employer requesting inactivation due to bankruptcy, the account maintenance staff would re-assign and/or notify the bankruptcy unit of the request. It would be at the discretion of the bankruptcy unit how to resolve the request.
5.	Enter Date of last wages paid.
6.	Select an item from the Job Title dropdown menu in the Contact Information panel.		Use the Contact Information panel to provide a Contact in case the agency needs to obtain additional information.
7.	Enter a First Name.
8.	Enter a Last Name.
9.	Enter Address Line 1.
10.	Enter Address Line 2 (not required).
11.	Enter a City.
12.	Select a State.
13.	Select a Country
14.	Enter a Telephone Number.
15.	Enter a Fax Number (not required).
16.	Enter an E-mail Address.
17.	Click the Next button.	SUITS displays the Confirm Employer Details screen.
18.	Select a radio button from either the Possible Matches panel, or the Provided Address panel, that best fits the Address you want to use for the contact information.
19.	Click the Next button.	SUITS displays the Submit screen.
20.	Review the information.
21.	Select the checkbox corresponding to the certification statement.
22.	Click the Next button.	SUITS displays the Confirmation of Inactivation of Account screen.	The agency must review the Inactivation Request in order to complete the process when the Inactivation is due to change in ownership or bankruptcy.
23.	Read the information in the Confirmation of Inactivation of Account panel.
24.	Click the Finish button.	SUITS displays the Employer Maintenance screen.
25.		SUITS sends a work item to the agency to review the Inactivation Request.	The agency must review the inactivation request in order to complete the process.