Process Name:

Submit Payment by ACH Credit

Role:

Employer

Objective(s):

To submit a UI tax payment using ACH credit.

Before you begin:

•      An Employer has filed a wage report.

•      SUITS calculated the UI taxes due when the wage report was filed.

•      The Employer now owes a payment to the UI agency.

•      The Employer wants to make their payment using ACH Credit.

What happens next:

•      SUITS displays a Payment Confirmation number.

•      SUITS prepares an ACH Credit file .csv file.

•      The user must send the file to the bank in order to complete the payment process (external).

1. 

Click the Payments left navigation menu item from the Employer Portal Home screen.

SUITS displays the Payment Function Maintenance screen.

•      The user can skip the first two steps in this process by clicking the Make Payment button on the home screen

2. 

Click the Make Payments hyperlink.

SUITS displays the Payments Wizard screen – Step 1: Payment Account Summary.

•      View the Employer Details panel, the Payment Account Summary panel (displays how much the Employer owed per quarter), and the Pending Payments panel on this screen.

•      You can also open the Payment History, Edit a Payment, or Cancel a Payment from this screen (SUITS displays these buttons below Pending Payment panel).

3. 

Click the Next button.

SUITS displays the Payments Wizard screen – Step 2: Payment Method.

4. 

Enter the Payment Amount in Payment Method panel.

•      The Payment Amount will default to the amount due. The user can change this amount if needed to make a partial payment.

•      This field is required.

•      See Field Definitions for more information.

5. 

Select Payment Method from the dropdown menu.

•      This field is required.

•      See Field Definitions for more information.

6. 

Click the Next button.

SUITS displays the Payments Wizard screen – Step 3: ACH Credit Payment Verification.

•      Review the ACH Credit Verification Information panel on this screen.

•      Click the Previous button to make a change on a previous screen.

7. 

Click the Next button.

SUITS displays the Payments Wizard screen – Step 4: ACH Credit Payment Confirmation.

8. 

Click the Download File button in the Payment Confirmation panel.

This will download an Excel file with payment information that should be sent to the bank.

9. 

Follow the instructions on the screen:

1.   Click on the Download File button to download the file you will send to the Bank. This file will contain the total ACH Credit payment amount, your Account ID and the ACH Credit confirmation number.

2.   Save the file to your computer. This is a .CSV file which can be opened with Excel.

3.   Send the file to the Bank with the payment.

4.   Print this page for your records.

5.  Click Finish to save the payment allocation information.

•      The user must follow the instructions on the screen to complete the payment process.

•      The Print button is located in the upper left hand of the screen.

•      See Field Definitions for more information.

10.

Click the Finish button.

SUITS displays the Employer Portal Home screen.

•      The Payment Effective Date for ACH Credit Payments is when the payment is received and processed by the bank (See the ACH Credit Inbound file).

•      The ACH Credit payment will not show up in the Payment History until the payment is received at the bank.