Process Name:

Submit Payment by ACH Debit

Role:

Employer

Objective(s):

To submit a UI tax payment using ACH debit.

Before you begin:

•      An Employer has filed a wage report.

•      SUITS calculated the UI taxes due when the wage report was filed.

•      The Employer now owes a payment to the UI agency.

•      The Employer wants to make their payment using ACH Debit.

What happens next:

•      SUITS displays a Payment Confirmation number.

•      SUITS sends the payment to the bank in the nightly batch.

•      The Payment Status is “Pending” until the payment post at the bank.

1. 

Click the Payments left navigation menu item from the Employer Portal Home screen.

SUITS displays the Payment Function Maintenance screen.

•    The user can skip the first two steps in this process by clicking the Make Payment button on the home screen

2. 

Click the Make Payments hyperlink.

SUITS displays the Payments Wizard screen – Step 1: Payment Account Summary.

•     View the Employer Information panel, the Payment Account Summary panel (displays how much the Employer owed per quarter), and the Pending Payments panel on this screen.

•     You can also open the Payment History, Edit a Payment, or Cancel a Payment from this screen (SUITS displays these buttons below Pending Payment panel).

3. 

Read through the information on the Payments screen and click Next.

SUITS displays the Payments Wizard screen – Step 2: Payment Method.

Click the Previous button to make a change on a previous screen.

4. 

Enter the Payment Amount in Payment Method panel.

•      The Payment Amount will default to the amount due. The user can change this amount if needed to make a partial payment.

•      This field is required.

•      See Field Definitions for more information.

5. 

Select Payment Method from the dropdown menu.

•      This field is required.

•      See Field Definitions for more information.

6. 

Click the Next button.

SUITS displays the Payments Wizard screen – Step 3: Employer Payment Details.

Click the Previous button to make a change on a previous screen.

7. 

Enter Routing Number in the ACH Payment panel.

This is Wells Fargo’s routing number.

8. 

Confirm Routing Number.

9. 

Enter Bank Account Number.

10.

Confirm Bank Account Number.

11.

Select Account Type from dropdown menu.

12.

Enter Payment Effective Date.

•      Payment Effective Date defaults to today’s date.

•      Payment Effective Date cannot be in the past, and cannot be a future date beyond the due date of the current quarter.

13.

Click the Next button.

SUITS displays the Payments Wizard screen – Step 4: ACH Payment Verification.

•     Click the Previous button to make a change on a previous screen.

•     Review the ACH Payments Verification panel on this screen.

14.

Review the Verification Screen.

Select the “Save bank information” checkbox, if desired.

15.

Click the Next button.

SUITS displays the Payments Wizard screen – Step 5: ACH Payment Confirmation.

•      Click the Previous button to make a change on a previous screen.

•      Review the Payment Confirmation panel on this screen.

16.

Click the Finish button.

SUITS displays the Employer Portal Home screen.

•      The Total Unpaid Taxes and Amount Due panel updates on the Home screen. The message displays:
“Your most recent payment was received on: 12/27/2016 for $1,000.00”.

•      The Payment Effective Date for ACH Debit Payments is the Effective Date entered on Payments Wizard screen – Step 3: Employer Payment Details.

•      The payment Status in the Payment History screen is “Pending”. The Payment post date is the date the transaction goes to the bank following the nightly batch. For example, a Payment with the effective date of December 1^st will be transferred to the bank during the nightly batch and will post December 2^nd.