Process Name:

Submit Wage Report by Uploading File

Role:

Employer

Objective(s):

To submit a Contribution and Wage Report by uploading a file using the Employer Portal.

Before you begin:

The Employer’s quarterly Contribution and Wage Report is due.

What happens next:

The Contribution and Wage Report is submitted to the SC DEW.

1. 

From the Employer Portal Home screen, click the Wage Submission left navigation menu item.

SUITS displays the Select Submission Type step of the Employer Regular Wage Detail Wizard.

Agents may perform the following process by clicking the Wage Submission menu item and selecting the Employer ID they would like to submit wages for. The Employer Portal Screen will open and the process will continue as normal.

2. 

In the Reporting Period panel, select the File New Report radio button.

This button is selected as a default.

3. 

Select an item from the Report Quarter/Year drop down menu.

See Field Definitions for more information.

4. 

In the Submission Methods panel, select the Upload a file containing wage information radio button.

See Field Definitions for more information.

5. 

Click the Next button.

SUITS displays the Upload Wage File step of the Employer Regular Wage Detail Wizard.

6. 

Enter E-mail address.

This is a required field.

The user can select the previous button to return to the previous step.

7. 

Select an item from the File Type drop down menu.

SUITS displays a File Path field.

8. 

Click the Select File button in the File Path field.

SUITS displays your computer’s documents.

9. 

Select the Wage Report file from your documents.

SUITS displays the file name in the File Path field.

10.

Click the Upload button.

SUITS displays a green checkmark next to a successfully uploaded file.

11.

Click the Next button.

SUITS displays the Submit Wages step of the Employer Regular Wage Detail Wizard.

SUITS extracts the information from the uploaded file and displays the employee records on the Submit Wages screen.

The user can select the Save and Exit button to save the wage report at this step and return at a later time.

The user can select the Previous button to return to the previous step.

The Submit Wages screen displays the employee information contained in the uploaded file. At this time, the user can change, add or delete employee records. This screen will only appear if the wage file has less than 50 wage records on it. If there are more than 50 records on the file, please see the “Submit Wage Report by Uploading File (More Than 50 Wage Records)” script.

12.

Click the Next button.

SUITS displays the Employee Information step of the Employer Regular Wage Detail Wizard.

The user can select the Save and Exit button to save the wage report at this step and return at a later time.

The user can select the Previous button to return to the previous step.

The Employee Information screen displays the following information, which has been extracted from the uploaded file: 

•      Each month in the quarter.

•      Total number of employees who worked on the 12^th of the month.

13.

In the Employment Information panel, select an item from the Employee/Officer dropdown menu for each employee record.

14.

Click the Next button.

SUITS displays the Wage Reporting Summary step of the Employer Regular Wage Detail Wizard.

The user can select the previous button to return to the previous step.

The Wage Reporting Summary screen displays a summary of:

•      Employee records reported.

•      Total wages reported.

15.

Confirm your submission of the Wage File by clicking the Wages Submitted checkbox then click the Next button.

SUITS displays the Calculation Summary step of the Employer Regular Wage Detail Wizard.

The user can select the Previous button to return to the previous step.

The Calculation Summary screen displays a summary of:

•      Total wages.

•      Taxable wages.

•      Untaxable wages.

The screen also displays:

•      Total calculated UI taxes due.

•      Any applicable interest.

•      Penalties.

•      Credit due.

16.

Click the Next button.

SUITS displays the Confirmation step of the Employer Regular Wage Detail Wizard.

17.

Click the Finish button.

SUITS displays the Home screen.

SUITS sends a wage report confirmation message to the portal inbox “Employer Wage Details”.

The Home screen now displays a green check mark in the Filing cell associated with the Quarter for which the user just submitted Wages, indicating no action needs to be taken in that quarter in terms of wage filing.

18.